1. Joining a group
Fill in the affiliation form and submit it to the Group in question.
2. Notification to Belpork npo
The Belpork npo secretariat receives the affiliation form from the Group. Belpork invoices the entry costs to the Group.
3. Payment of entry cost
Belpork npo receives payment of the entry costs from the Group. The inspection institute is informed. You receive an information letter, a login, password, a manual for Tracy and 50 emergency certificates.
4. Entry inspection
Within a month the inspection institute contacts you to schedule an inspection. During the inspection the specification standards are checked.
5. Certus accreditation
In the event of a favourable result you will be accredited. You receive confirmation in writing and an accreditation certificate.
Once you have been accredited as a Certus cutting plant, you can cut up Certus carcases. Before a cutting plant is allowed to purchase Certus carcases in an accredited Certus abattoir and cut them up under the Certus label, both the cutting plant and the abattoir have to be affiliated with the same Group.
The Certus carcases sold have to be provided with a certificate. If this is not the case, the carcases cannot be cut up under the Certus label. Therefore just the Certus logo on the carcases does not suffice.
After cutting up the cutting plant draws up a delivery form stating the partial cuts which are sold on under the Certus label. This delivery form accompanies the meat to the next link (retail outlet, Germany) in the Certus production chain. Partial cuts that are not accompanied by a delivery form cannot be sold under the Certus label.
Delivery forms are made digitally in the on-line TRACY tracing system. Working with Tracy is further explained in the manual.
All standards, including the microbiological ones, which you have to meet as a Certus cutting plant can be found in the specifications and the internal regulations.
At the level of cutting plants the FebevPLUS certificate is introduced as the basic requirement to obtain a Certus certificate. Febev acts as manager of these specifications.
Moreover, the Certus sampling schedule is incorporated in the Febev National Monitoring Plan. In this context sampling in the cutting plants is no longer included during the Certus audit.
The sampling is organised directly via the laboratories.
Once you have been certified as a Certus cutting plant you will have a prolongation audit by one of the OCIs approved by Belpork vzw every year. This audit is preferably scheduled in combination with the ACS and FebevPLUS inspection.
In addition, unannounced audits will be performed by approved experts appointed by Belpork vzw. These audits concern the Certus requirements as well as the conditions for ACS and FebevPLUS.
During the inspection the OCI uses the Certus checklist. Read the standards on the checklists properly before the OCI comes to perform an audit. A deviation from the standard may lead to exclusion, additional inspection or the mandatory taking of corrective measures.
Below we list the possible infringements that may occur during an inspection:
1) KO criteria finding:
If a KO is found the participant is excluded from the Certus quality system. The certificate is revoked straightaway. Afterwards the participant can re-apply for the Certus quality system.
2) A non-conformity finding:
If an A non-conformity is found the participant has to take corrective measures. These measures have to be reported to the certification institution and have to be applied within a period that must not exceed three months in case of an initial audit and one month for all other types of audit.
If the corrective measures cannot be demonstrated by means of proof sent a corrective-measure audit within the set period is required (see internal regulations page 17).
3) B non-conformity finding:
If a B non-conformity is found, the participant has to draw up an action plan. The participant has to apply this plan within a period of 6 months. The inspection of the application occurs during the next audit.
4) C non-conformity finding:
This involves a recommendation. Non-compliance with conditions for C criteria does not impede certification, but the participant is urged to try and meet these condition(s) as soon as possible.